background

Privacy Policy

Last Updated: December 10, 2024

Eonik is committed to protecting your privacy and ensuring that your personal data is handled in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This Privacy Policy outlines how Eonik (which includes Eonik, Tabula Rasa Ventures, and the Energia Foundation) collects, uses, stores, and shares your personal data.

1. Data Controller.

Eonik is the data controller responsible for your personal data. For any questions or concerns about this Privacy Policy or data practices, you can contact us at [email protected].

2. Data We Collect.

We collect and process the following categories of personal data:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Registration Data: Information provided during Event registration, such as job title, company name, dietary preferences, and accessibility needs.
  • Payment Information: Billing address and payment details (processed securely through third-party payment processors).
  • Usage Data: Information about your interaction with our website and services, such as IP address, browser type, and activity logs.
  • Media Data: Photographs, video recordings, and audio recordings captured at the Event.

3. How We Use Your Data.

We process your personal data for the following purposes:

  • Event Management: To facilitate registration, attendance, and participation at the Event, including providing badges, itineraries, and updates.
  • Communication: To send you essential Event-related communications, promotional materials (with your consent), and post-Event follow-ups.
  • Legal Obligations: To comply with applicable legal and regulatory requirements.
  • Media Usage: To distribute and broadcast Event recordings, photographs, and promotional materials as outlined in the Terms of Use.

Legal Bases for Processing

We rely on the following legal bases for processing your personal data:

  • Consent (when required, e.g., for marketing communications).
  • Contractual necessity (e.g., for Event registration and participation).
  • Legitimate interests (e.g., ensuring Event security and improving services).
  • Legal obligations (e.g., for tax and regulatory compliance).

4. Sharing Your Data.

We may share your personal data with the following parties:

  • Service Providers: Third-party vendors supporting Event management, payment processing, and communication.
  • Partners and Sponsors: Limited information (e.g., name, job title) may be shared with Event partners or sponsors with your explicit consent.
  • Legal Authorities: When required to comply with legal obligations.

We ensure all third-party processors adhere to strict confidentiality and data protection obligations.

5. Data Retention.

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Media data may be retained indefinitely for promotional purposes.

6. Your Rights Under GDPR.

Under GDPR, you have the following rights regarding your personal data:

  • Right to Access: Request access to your personal data and receive a copy.
  • Right to Rectification: Request corrections to incomplete or inaccurate data.
  • Right to Erasure: Request the deletion of your data (subject to legal obligations).
  • Right to Restrict Processing: Limit how your data is processed in certain circumstances.
  • Right to Data Portability: Request transfer of your data to another organization or directly to you.
  • Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
  • Right to Withdraw Consent: Withdraw consent where processing is based on your consent.

To exercise any of these rights, contact us using the details provided above.

7. Data Security.

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. However, no system is entirely secure, and we cannot guarantee the absolute security of your data.

8. International Data Transfers.

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as EU Standard Contractual Clauses, to protect your data.

9. Cookies and Tracking Technologies.

Our website uses cookies and similar tracking technologies to improve your experience, analyze website traffic, and personalize content. By using our website, you agree to the use of cookies as outlined below:

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help the website recognize your device and remember your preferences.

Types of Cookies We Use:

  • Essential Cookies: Required for website functionality, such as logging in or completing transactions.
  • Analytics Cookies: Help us understand how you interact with our website to improve user experience.
  • Preference Cookies: Store your preferences, such as language settings.
  • Marketing Cookies: Used to provide personalized advertising and track the effectiveness of campaigns.

Managing Cookies:

You can control and manage cookies through your browser settings. Note that disabling cookies may impact your ability to use certain features of our website.

10. Changes to this Privacy Policy.

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. If significant changes are made, we will notify you via email or through the Event platform.

11. Complaints.

If you believe your data protection rights have been violated, you have the right to lodge a complaint with your local data protection authority. For EU residents, this would be the relevant supervisory authority in your country.